There are a few (or a lot?) of sites out there that discuss GTD and how people have morphed or embellished David Allen's suggestions to make the book work better for themselves and their unique situations.
Here are things that I have done that have really helped me.
David Allen recommends keeping all of your files sans hanging folders in a file cabinet. If you have to use hanging file folders, then make a strict rule that you only put a single folder in a single hanging file. Label your folder, not your hanging file.
So, I love me some hanging files. :)
Here're my hacks:
- One folder per hanging file folder
- Easy. Done. Awesome. No problem. I love this one.
- Exceptions: 43 folders
- Put current folders for the month in one hanging file folder
- Put next month's folder and its "children" in the next hanging file
- Put all of the other upcoming months in the next hanging file
I was trying to just stack/lean them like Allen recommends, but they kept leaning the wrong way and that was driving me batshit crazy. So, modification bliss.
- Deep hanging files
- Use "deep" hanging file folders for your 43 folders. This way your massive amounts of folders in one file will stay low and uniform with the rest of your files
- Single colors can decrease clutter
- Use hanging files that are all the same color and make sure it's a color that you love to look at
- I can understand the preferring many different colors. Livens up the work place?
- Paper clips for month organization
- If you still use the "lean" technique, put a paper clip on next month's folder as well as the month after that.
- That way it is easy to see where you need to put today's folder when it's time to file it.